Executive Assistant & Office Manager

Where: 79–85 Westhaven Drive,Westhaven, Auckland (Parking available)
Who: NZ Marine Industry Association

Fixed Term – 6 months – 20 Hours per Week

$35 to $40 per hour

Are you an organised, proactive professional who thrives in a dynamic environment? Do you enjoy being the trusted right-hand support to senior leadership while keeping an office running seamlessly?

Join the team at NZ Marine and play a pivotal role supporting the Executive Director, senior leadership and wider organisation at the heart of New Zealand’s vibrant marine industry.

About the Role

This is a diverse and rewarding position combining executive support, office management, and project coordination. As Executive Assistant & Office Manager, you’ll:

✔ Provide high-level executive support to the Executive Director and senior leadership
✔ Record and manage Board, sector group and AGM meeting minutes with precision
✔ Coordinate support for leadership in key industry events and membership services
✔ Oversee smooth day-to-day office operations
✔ Build strong relationships with members, stakeholders, suppliers and government agencies

You’ll be at the centre of activity — helping drive initiatives that represent and promote New Zealand’s marine industry locally and internationally.

What You’ll Be Involved In:

Executive Support

• Managing communications and scheduling
• Preparing documentation and presentations
• Supporting sector group activities
• Ensuring action points are followed through

Meetings & Governance

• Recording detailed and accurate minutes
• Coordinating the Annual General Meeting
• Managing notices, RSVPs, annual reports and event logistics
• Maintaining confidentiality and attention to detail

Events & Industry Engagement
Support managers running events such as:

• Fiji/NZ Day
• Tahiti /NZ Marine Day
• Other Industry seminars, networking events and conferences

Office Management

• IT and service contract management including monitoring of cyber security.
• Facility oversight  (leases, inspections, insurance)
• Managing supplier relationships
• Supporting health & safety compliance

What We’re Looking For

• Proven PA or executive assistant experience
• Strong organisational and planning skills
• Excellent Microsoft Office capability
• Ability to produce accurate, professional meeting minutes
• Clear, confident written and verbal communication
• A positive, “can do” attitude
• Discretion, initiative, and attention to detail
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Why Join NZ Marine?

• Be part of a respected national industry association
• Work closely with senior leadership
• Enjoy a varied, meaningful role
• 20 hours per week, offering flexibility
• Contribute to the growth and success of New Zealand’s marine sector
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If you’re motivated, detail-focused, and ready to contribute to a dynamic and supportive team environment — we’d love to hear from you.

Apply now and become a key part of the team supporting New Zealand’s world-class marine industry.

Apply by sending your cover letter and CV to hr@nzmarine.com

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